LIVING IN RESIDENCE
TERMINATION & CANCELLATION
APPLICATION / ACCEPTANCE PROCESS
Applying for the Academic Year
Applying for Winter or Summer Semester
If you do not wish to complete your application online, paper copies can be requested from the Residence.
A deposit of $350.00 is required with all applications for Residence. Once you have moved into Residence, your deposit is used as a damage deposit for your room. It is returned to you less any charges owing after you moved out. You will be required to fill out a room inspection form upon arrival to the Residence. This form will be held on file for the duration of your stay with us, once you have moved out we will compare your room inspection form to the current state of your room. Payment for your security deposit can be made by Online Debit, Visa, Mastercard, certified cheque, or bank draft. Cash or interact can be made in person at the Residence.
Academic Year Acceptance
Winter & Summer Semester Acceptance
In the acceptance email you will receive instructions on how to complete the rest of your acceptance details online. The acceptance details will need to be completed online and asks you important information related to contact and health information, payment information, emergency contact information and personality profile questions which will help you to select a roommate. You will also be asked to review and accept the Student Residence Agreement which is a legal document that serves as the contract between you and the Residence. Please ensure that you read it carefully and keep a copy for your records.
If you do not wish to complete your acceptance online, paper copies of the acceptance forms can be requested from the Residence.
If you are unable to meet the payment options as outlined please contact one of the Residence Managers to set up a Payment Plan. You must contact a manager on or before June 15 to be considered for a payment plan. NOTE: Mohawk College Residence does not accept promissory notes from students who are planning to use the proceeds of their OSAP loan to pay their Residence fees. You must make the necessary arrangements to submit your Residence fees prior to the due dates below.
It is strongly recommended that these contacts are the parents or legal guardians of the resident. As the Primary or Secondary Contact you will serve as an emergency contact and you may also be contacted if any other significant concerns or problems arise with the resident. In the case where the Primary contact is unavailable, the Secondary contact will be contacted. Once the Residence is provided with this contact information, the Manager will notify the Primary and Secondary contacts, via the supplied e-mail, that they have been identified as Primary/Secondary Contacts for the Resident. This e-mail will outline the role and responsibility of the Primary/Secondary Contact and provide the Primary/Secondary Contacts with the opportunity to opt-out of this role.
You are required to complete your acceptance information by the following dates:
If you are not completing your acceptance information online the same deadlines are applicable.
Please provide your details on the Medical, Accessibility, and Special Consideration section when completing your acceptance information to provide us with more information about how we can support your success in Residence. Students requiring special accommodations on campus are encouraged to also contact the Disability Services office on campus.
If you are not completing your acceptance information online, please contact the Residence directly for the "Request for Special Consideration Form" to provide us with more information about how we can support your success in Residence.
MOVE-IN / MOVE-OUT
The official move-in date(s) for Residence are as follows.
You may move-in early or move-out late however there are specific dates and fees that apply.
If you need to move-in earlier or move-out later than the above posted date(s), please contact the Residence directly
LIVING IN RESIDENCE
Everyone who is accepted into Residence must fill in "Profile Questions" which are available when completing the acceptance process online. We recommend that you fill out the personality profile by yourself and answer each question truthfully. This way you end up with the best results possible. Students are then given the opportunity to browse roommates online, send messages to potential roommates, and accept roommates. If a student does not want to select their own roommate, the Residence will select a roommate for you based on your answers to the "Profile Questions". You may request to live with your friends while in Residence, as long as you have both been accepted and you both request to live with each other. Please note that there are no co-ed suites available.
If you are not completing your acceptances details online, the Residence will pair students together.
Winter or Summer Semesters
You will find out who your roommate is, we do not give out your room number prior to your arrival. The reason for this is that changes to our room registry may occur before you arrive and we want to ensure we provide you the correct information about your room. This information will be given to you upon your arrival.
Students living in the Mohawk College Residence for the 2017-2018 Academic Year are required to purchase a meal plan. For a list of on and off campus food outlets please visit One Card Locations.
The Mandatory Residence Meal Plan is non-refundable and must be used entirely by the last day of the school year in April. Meal plan dollars do not roll over into the next school year. However, if you leave Residence and withdraw from Mohawk College during the school year, you will receive a prorated reimbursement of your meal plan, calculated on a daily basis, for the time you were assigned a room in residence. Meal plans will not be refunded if you are still a registered student living off campus. The Mandatory Meal Plan is designed to support students who are away from home, usually for the first time. The meal plan eliminates the need to shop for, prepare, and clean up after meals, allowing students to focus their time on studying, making friends and becoming a part of the Mohawk College community.
In addition to all of the on campus food provider options, there is an additional food outlet located directly in the Residence called Mo’s Reztaurant. For a list of all on campus meal plan food options please visit the Meal Plan Food Locations. For additional information regarding the meal plan including cancellation policy visit Meal Plan Dining Plans.
For general questions about the meal plan, please contact James Hotze, Residence General Manager at firstname.lastname@example.org.
Chartwells Food Service will provide nutritionally balanced meals for medically prescribed diets whenever possible. Sometimes, however, there are prescribed diets that are beyond the scope of Food Services staff to provide. It may be difficult to find ingredients for such diets, the workload to prepare some complex diets might be excessive, or it may not be possible to ensure that there is no cross contamination with other foods.
Yes they are! The Residence offers bi-weekly light housekeeping services to our residents. This means that every two weeks a housekeeper will come to your suite and clean your bathroom and kitchen areas and mop the floors. Housekeeping staff are unable to touch your personal belongings and therefore to allow for a full cleaning to occur to these areas you must make sure your counters, table tops, floors and shower areas are clear of any items. Please be aware that our housekeeping staff will not enter your bedrooms and therefore the bedrooms are the student's responsibility to clean. The Residence has vacuums available at the front desk for your use.
If something breaks in your suite, you can fill out a maintenance requisition available through the Residence Portal. This form authorizes our maintenance staff to enter you room between the hours of 9:00 AM to 3:00 PM to repair the damages you have requested. This request may take a few days to get to so we ask you be patient. If it is an emergency we ask that you alert our staff to the situation. Please note that any damage to the suite that has occurred at the fault of the resident will be billable.
The Residence front desk is open 24 hours a day 7 days a week. We are available for questions, comments and/or concerns at anytime you have some. Please stop down and get to know our Residence Services Representative during your first few weeks here at Residence.
The Residence does not offer any family or co-ed accommodations.
The designated parking area for Residents is parking lot P15 located directly beside the Residence. Residents must purchase a P15 parking pass from the Mohawk College Parking Office.
The Residence offers great security from the moment you pass through the controlled access main entrance, until you slide your electronic card into your suite door. Video cameras are located in all common areas, hallways and entrances. The front desk is also staffed 24 hours a day 7 days a week.
All cooking devices must have automatic shutoff, be approved by CSA, and must not have an open element (for example hot plates and indoor grills are not permitted). All appliances will be checked for approval by a Residence staff member.
Your Resident Advisors (RA's) are always organizing events that are educational and events that are strictly for fun. These events allow you to meet people in your new community. Check out bulletin boards located on each floor throughout the building, attend floor meetings, and let your RA know what type of activities you would like to see in Residence.
If you are disturbed at anytime of the day or night, before contacting the front desk, please try to talk to the resident(s) who is/are causing the disturbance first. Get to know your neighbours and build a respectful community. If the disturbance continues notify the front desk and a manager or RA will help you reach an acceptable volume by speaking to the resident(s). At the same time, remember to be reasonable with the level of volume you produce as well.
TERMINATION & CANCELLATION
Please refer to the cancellation policy located here: Termination and Cancellation Policy.
Cancellations occur prior to move-in. If you wish to cancel your residence application or the Student Residence Agreement, you must cancel through My Housing Portal prior to move-in.
Withdrawals occur after move-in. If you wish to withdraw from residence, please contact the front desk for a Residence Withdrawal Form. You must return it to the front desk within 5 business days of the anticipated departure date.
Cancellations will not be accepted over the phone. Please note that the Residence operates independently from the Institution and if you cancel your application or enrolment at the Institution, you will also need to cancel your Residence application. Refunds will be issued by the Manager as detailed in section 8.06 of the Student Residence Agreement.
Please refer to the cancellation policy located here: Termination and Cancellation Policy
If you cancel Residence before you move in, your mandatory residence meal plan will be refunded in full. Once you move into Residence, the Mandatory Residence Meal Plan are non-refundable and must be used entirely by the last day of the school year in April. Meal plan dollars do not roll over into the next school year. However, if you leave Residence and withdraw from Mohawk College during the school year, you will receive a prorated reimbursement of your meal plan, calculated on a daily basis, for the time you were assigned a room in residence, less a $25 administration fee. Meal plans will not be refunded if you are still a registered student living off campus. For the Residence Meal Plan Cancellation policy see the Meal Plan Terms & Conditions.OTHER
We would be happy to have you visit the Residence. Stay overnight and take advantage of the special rate of $59.95 per night (plus taxes, based on double occupancy) we are offering to all Residence applicants and their families.
Residents can apply to stay during Winter Break at the front desk. You must submit your application prior to December 1, 2017 if you would like to stay for either part of or for the entire break. There is an additional charge of $200.00 to stay over this time or $30.00/day.
The Residence is a "designated Residence" for property tax and rent purposes, meaning that Residence fees cannot be claimed on income tax returns. The only claim that is allowed is $25.00 for the year (with no receipt necessary), as directed by the Ontario government: 5006-TG, T1 General 2012 - ON-BEN Application for the 2017 Ontario Trillium Benefit and the Ontario Senior Homeowners' Property Tax Grant. For this reason, the Residence does not issue tax receipts for Residence fees.